MEMBERS GALLERY CALENDAR
· Set up dates: October 1 10:30-3:00 (If you cannot make the Oct 1 set up date, please let us know.)
· Opening: October 6 (Voices of de Luna Event)
· Opening Reception: Nov 3 in conjunction with the opening of the Invitational Show
· Show ends: December 20
· Take down: December 20 10:00-3:00 (If you need to take down your work before December 21 because of the holiday schedule, please let Michelle know.)
Biography ASAP Deadline: September 13 Send to Laura
Image of Art for Marketing: ASAP Deadline: September 13 to Lyn
Second page of contract signed: ASAP Deadline: September 13
Inventory List: Deadline: September 22
GENERAL INFORMATION FOR MEMBER ARTISTS
Members Gallery Chairpersons:
San Antonio Art League Museum
Members Gallery FAQ
Where is the Members Gallery? The members gallery is located at the SAALM on the second floor. It is a small room behind the larger second floor gallery space.
Who gets to show there and how often? Showing in the Members Gallery is open to any member who is current on membership. Eight artists chosen at random from those who have expressed interest are selected for an approximate three month show on a rotational basis. A second rotation will be selected only after all members who wish to show have had the opportunity.
How do I know if I am a current member? You can check the website membership page to see if you are on the membership list. If you are not a member and would like to join, here is the link.
How do I express an interest in showing and when will I be notified? Sign up online at the San Antonio Art League Website. Artists will be notified by email a month before the show is to be installed.
FORMS AND IMAGES
What kind of paperwork is needed for consigning my work to the Gallery? All the forms needed for consigning and record keeping will be emailed to you by the Coordinators of the Gallery.
Will I need to take photos of each of my works for inventory purposes in the members gallery? No. Because we expect that you will be selling and replacing work, we do not need an image of each of your artworks. We only need ONE representative image of your work for marketing purposes.
JURORING AND HANGING WORK
Is there a jurying process for my work? No. Work for the Members Gallery is self-juried. We know that you will want to bring your best work that will fit the intent of the Gallery, as a small works affordable Gallery.
What can I show? Member who show in the Members Gallery are encouraged to show their best original work. Work that is smaller with lower price points work best for this gallery. Reproductions and Artist Enhanced Reproductions can be shown if the title card is clearly marked as such as the medium. Because of space limitations only work that can be hung on the wall and fit in the allotted space will be accepted.
Can I bring bins or baskets to place note cards or matted work? Unfortunately, the floor space for this small gallery is not appropriate for any other work that is not hung.
How large is the space allotted? Is the space assigned? Are all spaces the same? Each artist has an approximate space of 55” wide and 80” tall. Because of the configuration of the room, each area is a little different. All spaces are demarcated, making it easy to discern the allotted area. Works are hung salon style, meaning that your work will be grouped in your allotted space. The sizes you choose will determine how many works can be hung. Visiting the gallery prior to your show is helpful to get a feel for how other artists have worked with the space. It is also helpful to lay out your pieces at home and take a photo of your layout before hanging to make the process quick and easy. Spaces are assigned on a first come, first serve basis on hanging day.
How will I hang my show? Do I bring nails and a hammer? We are using the cable system that is in the gallery, so basically no nails. The walls are old and impenetrable, so the cable system that is used throughout the gallery is needed in the member's gallery as well. Visiting the gallery prior to your show is helpful to see how other artists worked with the cable system to optimize space. All work must have a wire hanger to use the cable system. All labels should be consistent and computer generated from your inventory form.
Do I have to frame my work? The work needs to be “finished.” Some artists paint the edges of the canvas or use wrap-around images. Others purchase less expensive frames from suppliers like Michaels so that the work presents well, but the price can be less expensive.
Are there title cards to the pieces? Who makes those? When you submit the Inventory Form two weeks prior to the hanging of your show, the Gallery Coordinators will create your title cards to have ready for you on the day you install. One note about titles: Due to the limits of these labels, we may not be able to include lengthy titles or medium materials.
Is the inside staircase the only way for me to get my work to the second floor? We understand that the inside stairs can be difficult to use in bringing up work. We suggest using the outside stairs located in the back of the building with access from the parking lot. These stairs are wider and easier to navigate. Coordinators will be available during both days of installation to help you. There is an elevator that can be used if necessary.
MARKETING AND SALES
Must all work be available for purchase? Yes. The intent of the Members Gallery is to provide small, affordable work from an ongoing display of the artist members of the San Antonio Art League. We are hoping that the members themselves along with both the local community and visitors will be encouraged to collect work from their favorite artists.
What is the percentage will the artists get from a sale? Forty per cent of each sale will go to the San Antonio Art League with sixty percent of the sale going to the artist.
What is the procedures when there is a new sale? When someone visiting the Members Gallery wants to purchase a work, he/she will pick up a slip of paper in the gallery and bring it to the desk. The docent will then go with the buyer to the Gallery and remove the artwork and the title card. After paying for the artwork, the buyer takes the art home and the docent marks the sale on the artist tracking form. The Coordinators visit the Gallery once a week to check on sales, notify the artist and make sure that the Gallery is in order. The Art League treasurer goes through the receipts and writes checks for sales at the end of the show.
Can I replace works that are sold it? Where do I get a new title card? Members who sell work are encouraged to replace work as soon as possible. Replacement work has been listed on your initial Inventory Form. Title cards created from that form can be found clipped to your tracking form located in the Members Gallery book at the desk. When you bring a replacement work, simply take your title card and artwork and rehang in the Gallery.
If I have an artwork in the Members Gallery and I need that artwork for another show, can I take it down and replace the work? Yes. Choose another artwork from your original inventory and follow the procedures for a sale. On your tracking form, add a note that the piece you are removing HAS BEEN REMOVED BY THE ARTIST.
If I have work like jewelry or cards that might be better suited for the gift gallery, can I bring work to the Members Gallery and to the Gift Gallery? The Gift Gallery and the Members Gallery are run separately. Check the San Antonio Art League Website for guidelines for submitting to the gift gallery.
What kind of marketing is done for each show? The Members Gallery is featured on the San Antonio Art League’s Website with an image of your work and a link to your website. In addition, we are pursuing the idea of creating mailing cards that will be available in the event there is an opening for the Members Show separate from other SAALM events.